Purchases
Purchase orders, goods receipts and bills that match
Ask for what you need, order it, receive it and pay for it - each step from the one before. A bill that doesn't match what was ordered and received is caught before it's paid.
No card · your own company
- Essential includes it
- Growth includes it
- Scale includes it
How it works
Three steps, each on its own screen in f-ai.
- 01
Order it
A requisition becomes a purchase order to the supplier, at the price you agreed.
- 02
Receive it
A goods receipt adds the stock at its location, against the order.
- 03
Match the bill
The bill is matched to the order and the receipt before it's paid.
What it does
Requisitions and orders
Who asked, who approved, what was ordered and at what price.
Goods receipts
Part or full, against the order, with the stock added where it arrived.
Bills that match
Ordered, received and billed side by side - differences shown before payment.
Quotes from suppliers
Ask several suppliers, compare their prices, order from the best - from Growth.
Reorder suggestions
What to buy and how much when stock runs low - from Growth.
Landed cost
Freight and duty added to the cost of the goods they came with - from Growth.
Questions
Is there free purchase order software?
f-ai has no free plan. Purchase orders, goods receipts and bills are in every plan; supplier quotes, reorder suggestions and landed cost start on Growth, and you can try it on your own company free for 14 days, without a card.
Can a purchase need approval?
Yes - set who approves and above what amount.
What if the bill doesn't match the order?
The difference shows on the bill before it's paid - within your tolerance it passes, beyond it someone decides.
Does a bill change my stock?
No. Stock comes in with the goods receipt.
Goes with
See it on your own books
14 days free on your own company, no card. Or open a demo company first.