f-ai and Spreadsheets
From accounting in Excel to books that keep themselves
A spreadsheet is where most small businesses start. f-ai keeps the same records - sales, purchases, stock, the bank - and does the adding up: your bills read by AI, tax reports and the bank matched as you go.
Side by side
What each one gives you
f-ai Essential
$210Offer price
$168 a year, no tax added
Growth and Scale add locations, payroll and companies
- ✓3 people
- ✓2,400 AI reads a year
- ✓Bank reconciliation
- ✓Tax reports
- ✓Sales, purchases and point of sale
- ✓Your accountant in the same books
f-ai's from its plans page. ✓ yes · ◐ partly or at a cost · – not offered.
Why businesses move to f-ai
More in one plan
Bills read for you
AI reads each bill and fills the entry; you check it before it posts.
One payment a year
No monthly subscription - one price a year for the whole plan.
Grows with you
Stock in several places, payroll and more than one company, on Growth and Scale.
Your accountant in the same books
Invite your accountant with the rights you choose.
How moving works
From Spreadsheets to f-ai, step by step
- 1Set your opening dayThe day f-ai's books start - usually the first day of a month or a year.Settings › Opening balances
- 2Bring in your chart of accountsExport it as a spreadsheet; each account is matched to f-ai's.Chart of accounts › Import
- 3Enter your trial balanceType it in or import it - each balance matched to its account.Settings › Opening balances › Ledgers
- 4Bring in open invoices and billsWho owes you and whom you owe, with their dates.Settings › Opening balances › Import
- 5Add your products, then opening stockAdd your products in f-ai, then stock by location from a spreadsheet.Products · Opening balances › Import
- 6Bring past documents, if you want themSales invoices, bills, credit and debit notes, payments - one spreadsheet.Settings › Import data
- 7Import your bank statementsPDF, Excel, CSV or your bank's own format; matched to your entries.Cash & banking › Import statement
- 8Invite your accountantTo the same books, with the rights you choose.Settings › Team
Spreadsheets's words, f-ai's words
Questions
Try f-ai with your own books
14 days, no card. Bring one month across and check the reports before you move the rest.