# QuickBooks alternative for small business - f-ai and QuickBooks Online compared | f-ai > Looking for a QuickBooks alternative for your small business? See f-ai beside QuickBooks Online - payroll, stock in several places, one payment a year, no monthly subscription - and how to move. Source: https://f-ai.in/intl/compare/quickbooks-alternative f-ai and QuickBooks Online # A QuickBooks alternative with one payment a year QuickBooks Online is the most common small-business software in the US. f-ai reads your bills with AI, keeps stock by location and payroll on Growth, and is paid once a year - no monthly subscription. [Start your free 14-day trial](https://f-ai.in/register) How moving works Side by side ## What each one gives you f-ai Essential $210Offer price $168 a year, no tax added Growth and Scale add locations, payroll and companies - ✓3 people - ✓2,400 AI reads a year - ✓Bank reconciliation - ✓Tax reports - ✓Sales, purchases and point of sale - ✓Your accountant in the same books f - ai QuickBooks Online People ✓ 3 on Essential, more on Growth and Scale ◐ 1 on Simple Start, 3 on Essentials, 25 on Advanced Stock ✓ Stock levels and batches; several locations on Growth ◐ Inventory from Plus Locations ✓ Several locations on Growth ◐ From Plus Payroll ✓ On Growth ◐ An add-on QuickBooks Online facts from [quickbooks.intuit.com/pricing](https://quickbooks.intuit.com/pricing/), checked 22 Oct 2026. f-ai's from its plans page. ✓ yes · ◐ partly or at a cost · – not offered. Why businesses move to f-ai ## More in one plan ### Bills read for you AI reads each bill and fills the entry; you check it before it posts. ### One payment a year No monthly subscription - one price a year for the whole plan. ### Grows with you Stock in several places, payroll and more than one company, on Growth and Scale. ### Your accountant in the same books Invite your accountant with the rights you choose. How moving works ## From QuickBooks Online to f-ai, step by step 1. 1**Set your opening day**The day f-ai's books start - usually the first day of a month or a year.Settings › Opening balances 2. 2**Bring in your chart of accounts**Export it as a spreadsheet; each account is matched to f-ai's.Chart of accounts › Import 3. 3**Enter your trial balance**Type it in or import it - each balance matched to its account.Settings › Opening balances › Ledgers 4. 4**Bring in open invoices and bills**Who owes you and whom you owe, with their dates.Settings › Opening balances › Import 5. 5**Add your products, then opening stock**Add your products in f-ai, then stock by location from a spreadsheet.Products · Opening balances › Import 6. 6**Bring past documents, if you want them**Sales invoices, bills, credit and debit notes, payments - one spreadsheet.Settings › Import data 7. 7**Import your bank statements**PDF, Excel, CSV or your bank's own format; matched to your entries.Cash & banking › Import statement 8. 8**Invite your accountant**To the same books, with the rights you choose.Settings › Team ### QuickBooks Online's words, f-ai's words QuickBooks Online f - ai Customer **Customer** Vendor **Supplier** Item **Product** Invoice **Sales invoice** Bill **Bill** Receive payment **Payment received** Class / location **Location** ## Questions ## Try f-ai with your own books 14 days, no card. Bring one month across and check the reports before you move the rest. [Start your free 14-day trial](https://f-ai.in/register) [Book a demo](https://f-ai.in/intl/demo-request)