# Accounting in Excel for small business - when to move to f-ai | f-ai > Keeping your accounts in Excel? See what f-ai does that a spreadsheet does not - bills read by AI, GST reports, bank reconciliation, stock - and how to move your sheets step by step. Source: https://f-ai.in/compare/excel-alternative f-ai and Spreadsheets # From accounting in Excel to books that keep themselves A spreadsheet is where most small businesses start. f-ai keeps the same records - sales, purchases, stock, the bank - and does the adding up: your bills read by AI, GST reports and the bank matched as you go. [Start your free 14-day trial](https://f-ai.in/register) How moving works Side by side ## What each one gives you f-ai Essential ₹5,999Offer price ₹4,799 a year + GST Growth and Scale add locations, payroll and companies - ✓3 people - ✓2,400 AI reads a year - ✓Bank reconciliation - ✓GST reports - ✓Sales, purchases and point of sale - ✓Your CA in the same books f - ai Spreadsheets Bills ✓ AI reads each bill; you check it before it posts – Typed in by hand Bank reconciliation ✓ Statements imported and matched to your entries ◐ Ticked off by hand GST reports ✓ GSTR-1, GSTR-3B and reconciliation reports ◐ Built with your own formulas Reports ✓ Profit and loss, balance sheet and who owes what, as you post ◐ Built with your own formulas Who changed what ✓ Every change in the audit trail - who and when ◐ Depends on where the file is kept f-ai's from its plans page. ✓ yes · ◐ partly or at a cost · – not offered. Why businesses move to f-ai ## More in one plan ### Bills read for you AI reads each bill and fills the entry; you check it before it posts. ### Works on any device In the browser on Windows, a Mac or your phone - nothing to install. ### Grows with you Stock in several places, payroll and more than one company, on Growth and Scale. ### Your CA in the same books No files sent back and forth - invite your CA with the rights you choose. How moving works ## From Spreadsheets to f-ai, step by step 1. 1**Set your opening day**The day f-ai's books start - usually the first day of a month or a year.Settings › Opening balances 2. 2**Bring in your chart of accounts**Export it as a spreadsheet; each account is matched to f-ai's.Chart of accounts › Import 3. 3**Enter your trial balance**Type it in or import it - each balance matched to its account.Settings › Opening balances › Ledgers 4. 4**Bring in open invoices and bills**Who owes you and whom you owe, with their dates.Settings › Opening balances › Import 5. 5**Add your products, then opening stock**Add your products in f-ai, then stock by location from a spreadsheet.Products · Opening balances › Import 6. 6**Bring past documents, if you want them**Sales invoices, bills, credit and debit notes, payments - one spreadsheet.Settings › Import data 7. 7**Import your bank statements**PDF, Excel, CSV or your bank's own format; matched to your entries.Cash & banking › Import statement 8. 8**Invite your accountant**To the same books, with the rights you choose.Settings › Team ### Spreadsheets's words, f-ai's words Spreadsheets f - ai Sales register **Sales invoices** Purchase register **Bills** Party list **Customers and suppliers** Stock sheet **Products and opening stock** Bank sheet **Bank statements** Cash book **Cash book** ## Questions ## Try f-ai with your own books 14 days, no card. Bring one month across and check the reports before you move the rest. [Start your free 14-day trial](https://f-ai.in/register) [Book a demo](https://f-ai.in/demo-request)